Invoicing

Invoicing on HyperQuote is triggered automatically when a delivery is confirmed — one invoice per delivery, not per order. Every invoice is generated in compliance with Egyptian tax law, submitted electronically to the Egyptian Tax Authority, and delivered to you in seconds.

An invoice is created the moment a delivery is confirmed through proof of delivery. Since ETA e-invoicing requires same-day reporting, the invoice must be issued on the delivery date — not later when someone gets around to it. The system handles this automatically.

For orders with multiple deliveries (split shipments or multi-supplier fulfillment), each delivery generates its own invoice. All invoices reference the same sales order number, so you can trace them back to the original order.

Every invoice includes the fields required by Egyptian commercial and tax law:

• Seller details — Company name in Arabic, Commercial Registration (CR) number, Tax Registration Number (9-digit TRN), address, logo, and digital company stamp (ختم الشركة)
• Buyer details — Your company name, TRN, and contact person
• Invoice metadata — Unique reference number, ETA UUID, issue date, and payment terms
• Line items — Product name (bilingual Arabic/English), EGS/GPC product code, SKU, unit of measure, quantity, unit price excluding VAT, and line total
• Delivery — Shown as a separate line item with zone-based pricing, not bundled into product prices
• Totals — Subtotal, 14% VAT amount, and grand total (VAT-inclusive)
• Payment instructions — Bank details for wire transfer and any specific payment requirements

Egypt applies a flat 14% VAT on all building materials with no exemptions. Invoices show prices excluding VAT with the tax calculated as a separate line, followed by the VAT-inclusive grand total.

As a B2B buyer, you reclaim input VAT against your output VAT, so the effective cost to your business is the pre-VAT price. The VAT line on the invoice is the basis for your VAT reclaim with the tax authority.

You receive invoices through multiple channels simultaneously:

• Customer portal — Available in your Documents section immediately upon generation
• Email — PDF attachment sent to your registered email
• WhatsApp — Notification with a link to view the invoice

Invoice PDFs are formatted for A4 printing and optimized for black-and-white output. They include the digital company stamp that Egyptian business practice expects on formal financial documents.

If goods arrive damaged, quantities are short, or a pricing adjustment is warranted, the system issues a credit note rather than modifying the original invoice. ETA e-invoices cannot be deleted or altered after submission — adjustments must be made through credit or debit notes.

Each credit note is its own ETA-compliant document with a unique UUID, referencing the original invoice. It reduces your outstanding balance and adjusts the VAT accordingly. Credit notes follow the same electronic submission and digital signature requirements as invoices.

In addition to the formal tax invoice, HyperQuote can generate a proforma invoice from the same quote data. The proforma includes bank details and is formatted like an invoice — it is needed by many Egyptian companies to process internal purchase approvals and to open letters of credit. Proformas are generated on request and do not create tax obligations.